Ideal Candidate
You are the right person if you find yourself in the following
- Organized, with excellent attention to detail to effectively manage ambiguity and change
- Strong communication and follow-up skills, with an emphasis on a friendly and professional manner to provide an exceptional client experience
- Ability to work on multiple, complex conference agendas – globally, nationally, and regionally – simultaneously, calmly, and inclusively
- Self-motivated with the ability to set priorities, manage timelines, and meet deadlines to take ownership and accountability for job responsibilities
- Ability to Travel to various events and meetings throughout the year - maximum 4 travels per year which are optional
- Customer-focused, with a passion for client relations and hospitality
- Technologically savvy
Job Description
The speakers department is handling international and national collaborations with the speakers present throughout the year at our events in 23 countries in Central and South-Eastern Europe.
The PR assistant position has a pivotal role in coordinating and maintaining the logistics and content details for our speakers. This role serves as the primary liaison between the SHARE Architects team and various partners participating in our events.
And this is what we are going to accomplish together within the departmentExternal communication:
The position is full-time in the office (8h/day) with the possibility of working remote 1 day/week.
The PR assistant position has a pivotal role in coordinating and maintaining the logistics and content details for our speakers. This role serves as the primary liaison between the SHARE Architects team and various partners participating in our events.
And this is what we are going to accomplish together within the department
- Coordinate speaker communications after final confirmation of attendance to post-event
- Prepare and communicate timelines for speakers’ deliverables and provide updates and support as needed to maintain appropriate deadlines
- Oversee the incoming speaker proposals for participation
- Track incoming requests and commitments
- Schedule speaker prep calls and join calls to assist as needed
- Prepare and ensure the promotional and communication campaign on external channels
- Work in various systems to manage projects, including Google Drive, Monday, Canva, Pipedrive
- Support the Director of Programming in maintaining content calendars
- Control inputting and updating agendas in internal databases and websites
- Assist in creating session descriptions and online speaker profiles
- Proof and make suggested edits while ensuring that all texts are accurate for distribution to website and marketing pieces
- Collaborate with the marketing and graphics teams to help speakers promote their participation on social networks
The position is full-time in the office (8h/day) with the possibility of working remote 1 day/week.
Company Description
For the past 26 years, SHARE Architects has been pivotal in establishing a key networking platform for experts in the Architecture, Engineering, and Construction (AEC) sectors, primarily focused on Central and Eastern Europe. The SHARE forums facilitate effective networking opportunities, connecting professionals with industry leaders. Currently, SHARE events take place in 23 Central and Eastern European countries, and the SHARE Community boasts a global membership of over 50,000.
Similar jobs
