PR Assistant

• Organized, with excellent attention to detail to effectively manage ambiguity and change
• Strong communication and follow-up skills, with an emphasis on a friendly and professional manner to provide an exceptional client experience
• Ability to work on multiple, complex conference agendas – globally, nationally, and regionally – simultaneously, calmly, and inclusively
• Self-motivated with the ability to set priorities, manage timelines, and meet deadlines to take ownership and accountability for job responsibilities
• Ability to work calmly and effectively in stressful situations.
• Ability to Travel to various events and meetings throughout the year - maximum 4 travels per year which are optional
• Capability to work collaboratively with others on the team
• Customer-focused, with a passion for client relations and hospitality
• Technologically savvy
• Excellent communication and interpersonal skills
• Excellent written and verbal interpersonal skills.
• Positive attitude, strong work ethic, and team player mentality

• Coordinate speaker communications after final confirmation of attendance to post-event
• Support the Director of Programming in maintaining content calendars to coordinate cross-departmental collaboration and promotion of upcoming or new programs
• Prepare timelines for speakers’ deliverables and provide updates and support as needed to maintain appropriate deadlines
• Oversee the incoming speaker proposal process including the initial review of content proposals and the distribution of information to appropriate internal parties
• Research and analyse new trends in the market and emerging offices
• Track incoming requests and commitments
• Control inputting and updating agendas in internal databases and websites
• Responsible for the development and maintenance of data for conference speakers and submissions, including tracking all relevant speaker deliverables
• Assist in creating session descriptions, scripts, and copy for various events
• Proof and make suggested edits while ensuring that all texts are accurate for distribution to website and marketing pieces
• Collaborate with the marketing and graphics teams to help speakers promote their participation on social networks
• Schedule speaker prep calls and join calls to assist as needed
• Assist with on-site program management, including speaker audio-visual needs, run of the show, managing VIP speakers
• Work in various systems to manage projects, including Google Drive, Monday, Canva, Pipedrive

For the past 26 years, SHARE Architects has been pivotal in establishing a key networking platform for experts in the Architecture, Engineering, and Construction (AEC) sectors, primarily focused on Central and Eastern Europe. The SHARE forums facilitate effective networking opportunities, connecting professionals with industry leaders. Currently, SHARE events take place in 23 Central and Eastern European countries, and the SHARE Community boasts a global membership of over 50,000.