Workforce Planning Specialist

What do you need to be successful?
• Advanced Excel skills.
• Very good knowledge of English (at least B2 level).
• Exceptional multitasking abilities, with the capability to manage competing priorities effectively.
• Strong organizational skills and keen attention to detail.
• Ability to analyze, interpret, and simplify complex data and production metrics, presenting them clearly to diverse audiences.
• Comprehensive knowledge of workforce management principles and best practices.
• Excellent presentation and communication skills, with the ability to convey information confidently and persuasively.
• Degree-level education or equivalent qualifications.

Schedule Management:
• Oversee daily and monthly scheduling for logistics employees, ensuring timely submission of reports to the HR department.
︁︈​︂︂︀​︁︁︂​︂︁︀• Plan and maintain employee schedules in advance for the logistics department, ensuring alignment with operational needs.
• Monitor and adjust schedules in real-time to address unexpected absences or fluctuations in workload.

Staffing and Coordination:
• Collaborate with hiring managers to assess staffing needs based on workload and operational requirements.
• Manage time-off requests (e.g., holidays) and schedule adjustments, balancing workforce needs with operational demands.
• Provide real-time direction on staff movements to maximize efficiency while optimizing service levels and cost.

Attendance and Timekeeping:
• Monitor employee attendance daily, recording entry and exit times to maintain accurate timekeeping records.
• Verify the accuracy of timekeeping data, resolving any discrepancies promptly.
• Prepare monthly reports detailing hours worked, overtime, and absences, ensuring consistency and accuracy.

Collaboration and Reporting:
• Work closely with the Human Resources and Payroll departments to ensure accurate data processing.
• Provide employees with support and clarification on timekeeping-related queries.
• Meet deadlines for submitting all required reports and documentation.

Transport Coordination:
• Oversee the allocation of personnel to transport routes.
• Share necessary information with the transport provider to ensure smooth operations.
• Manage and update transport-related reports to ensure accuracy and efficiency.

Additional Duties:
• Perform ad hoc analyses as required to support operational or management decision-making.

What do we offer?
• A full-time job in a successful and really fast-growing company with our unique company culture.
• An opportunity to participate in the development of the warehouse.
• Regular trainings, feedbacks and plenty of possibilities for your own personal and career development.
• Fixed salary + bonuses.
• Many interesting benefits such as: quarterly bonus, loyality bonus, meal vouchers, employee discounts on our products, 2 sick days per year, gift vouchers, private medical subscription, transportation provided by employer, little extras.

If you want to be part of a growing team and build your own success story, apply now :)