Office Manager

Requirements:

• Minimum 3 year experience as Office Manager or similar;
• Excellent written and verbal communication skills;
• Strong organizational and planning skills in a fast-paced environment;
• Ability to multi-task and prioritize work effectively;
• Attention to detail and problem-solving skills;
• Proactive and can-do work attitude;
• Fluent in English;
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) ;

Responsibilities:

• Ensure efficient functioning of the office and provide general support to employees;
• Administrate any incoming invoices and mailing, receive, send, sort and distribute company correspondence;
• Greet and assist visitors, creating a welcoming environment and providing necessary information;
• Schedule meetings and appointments, make reservations ( hotel/plane reservations, etc.) for employees' trips in Romania and abroad;
• Ensure the necessary organizational support and information flow between the different departments and clients of the company;
• Maintain a digital and hard copy archive for Bucharest Office documents;
• Keep track of office equipment, products, and other inventory, ensuring accuracy and completeness;
• Manage access control to ensure the security of the office premises;
• Maintain contact with office suppliers and ensure necessary orders for current functionality of the office;

ACTIV PROIECTARE INFRASTRUCTURA is a dynamic company which contributes to the transport infrastructure in Romania by delivering integrated services, starting from the tender stage, design implementation and final reception of the construction works, aligned with the principles of Quality Management System ISO 9001:2015.
The company has an interdisciplinary structure capable to manage and deliver high quality standard complex projects by an integrated approach of the experts capabilities in the team.


Our company key pillars are:

Contract Management/project management

Design

Supervision of works