Administration Officer

• Bachelor Degree in Business Administration, Accounting & Finance, Logistics & Supply Chain Management or related field
• Excellent Written and Oral communication skills
• Ability to prioritize tasks assigned and complete them with success
• Flexible approach to the customer’s requirements
• Fluency in English (both written and oral)
• Knowledge of any other Language (e.g. French) will be appreciated
• Knowledge of MS Office – especially PowerPoint, Excel and Word

• Responsible of invoicing (based on the orders send by the sales team and forwarding them all relevant documentation)
• Responsible ︃​︁︄︂​︅︄​︂︀︂of placing orders to suppliers (based on the information received by the sales dpt)
• Following up the delivery date confirmation and organizing the transportation of the goods
• Informing the sales team of the balance amount and the payments due, of their clients, on a monthly bases
• Responsible of receiving, filing and forwarding the relevant correspondence
• Responsible of receiving goods and samples as well as filing and organizing them in the SAGA system
• Responsible of organizing the transportation and pick up of the goods and samples as well as delivery to the customers and delivery tracking
• Providing the warehouse with the documentation required
• Registering both internal and external supplier invoices
• Responsible of sending the due date invoices for payment approval , on a monthly bases
• Registering the sales team’s exenses on a monthly bases
• Responsible of submitting monthly INTRATSAT declaration for the imported goods
• Responsible of submitting monthly the AFM declaration for the imported packaging
• Responsible of the office consumables and supplies
• Responsible of accommodation arrangements of both visitors and the sales team in case of business trips

We are one of the most innovative companies in the field of specialty raw materials, distributing exclusively leading global manufacturers of ingredients, designed, patented, produced and addressed to the Industry of Food, Cosmetics, Pharmaceuticals, Food Supplements, Detergents & Winery. We are actively looking to enrich our back office team (based in Bucharest) with an enthusiastic, persistent and creative Administration Officer, willing to contribute to the company’s vision and success