Ideal Candidate
Qualifications and skills:
Proven experience in primary bookkeeping (minimum 2 years preferred).
Good knowledge of Microsoft Office.
Excellent organizational and multitasking skills.
Attention to details and problem-solving abilities.
Ability to maintain confidentiality and handle sensitive financial information.
Prior office assistant or administrative experience is a plus.
Good communication skills, both written and verbal.
Ability to work independently and as part of a team.
Proficiency in English language mandatory (written and speaking).
Background:
Economic high school studies – minimum;
Basic knowledge of office management and administrative tasks.
Proven experience in primary bookkeeping (minimum 2 years preferred).
Good knowledge of Microsoft Office.
Excellent organizational and multitasking skills.
Attention to details and problem-solving abilities.
Ability to maintain confidentiality and handle sensitive financial information.
Prior office assistant or administrative experience is a plus.
Good communication skills, both written and verbal.
Ability to work independently and as part of a team.
Proficiency in English language mandatory (written and speaking).
Background:
Economic high school studies – minimum;
Basic knowledge of office management and administrative tasks.
Job Description
Job description: As a Primary Bookkeeping and Commercial Assistant, you will be responsible for supporting with primary bookkeeping and commercial activities. The ideal candidate should have good economic knowledge and organisational skills and the ability to work effectively in a dynamic environment.
Key Responsibilities:
Support the Office Manager in the activity of primary bookkeeping, suppliers invoices evidence.
Prepare different financial documents such as petty-cash/expenses files.
Support in the activity with budgeting.
Ensure compliance with tax laws and regulations.
Assist the Office Manager in the activity on the occasion of the annually financial audits.
Assist the Office Manager in annually inventory (documents).
Track and manage company expenses and assist in cost analysis.
Assist the Office Manager in the activity of keeping the evidence of orders to suppliers; keep the evidence and check the documents received from suppliers (offers/contracts/reception protocols).
Maintain and update suppliers databases, ensuring accurate information.
Assist in preparing contracts and commercial documents.
Handle day-to-day office tasks such as: answering phones, emails and responding to inquiries, assist with deliveries of documents/parcels (Fan Courier).
Organize and maintain office files, records and documents (scan/copy/print).
Schedule appointments, meetings, travel arrangements.
Handle office supply ordering.
Support with general administrative tasks to ensure smooth office operations.
Ensuring effective communication between departments and with external partners.
Type of contract: undetermined period (3-month probationary period)
Benefits: mobile phone, laptop, meal tickets, 13th salary
Salary: to be negotiated
Key Responsibilities:
Support the Office Manager in the activity of primary bookkeeping, suppliers invoices evidence.
Prepare different financial documents such as petty-cash/expenses files.
Support in the activity with budgeting.
Ensure compliance with tax laws and regulations.
Assist the Office Manager in the activity on the occasion of the annually financial audits.
Assist the Office Manager in annually inventory (documents).
Track and manage company expenses and assist in cost analysis.
Assist the Office Manager in the activity of keeping the evidence of orders to suppliers; keep the evidence and check the documents received from suppliers (offers/contracts/reception protocols).
Maintain and update suppliers databases, ensuring accurate information.
Assist in preparing contracts and commercial documents.
Handle day-to-day office tasks such as: answering phones, emails and responding to inquiries, assist with deliveries of documents/parcels (Fan Courier).
Organize and maintain office files, records and documents (scan/copy/print).
Schedule appointments, meetings, travel arrangements.
Handle office supply ordering.
Support with general administrative tasks to ensure smooth office operations.
Ensuring effective communication between departments and with external partners.
Type of contract: undetermined period (3-month probationary period)
Benefits: mobile phone, laptop, meal tickets, 13th salary
Salary: to be negotiated
Company Description
We are part of Wien Energie.
Two million people, 230,000 trade and industrial customers as well as 4,500 agricultural businesses rely on Wien Energie – Austria’s largest energy provider.
We are on hand for our customers with numerous innovative services around the clock. Always looking for the best solutions.
We take our responsibility seriously.
https://www.wienenergie.at/en/
Two million people, 230,000 trade and industrial customers as well as 4,500 agricultural businesses rely on Wien Energie – Austria’s largest energy provider.
We are on hand for our customers with numerous innovative services around the clock. Always looking for the best solutions.
We take our responsibility seriously.
https://www.wienenergie.at/en/
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