Ideal Candidate
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Language:
Experience:
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
Competencies:
Abilities:
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
Operational Requirements:
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
- Candidates will be required to provide proof of the completion of their education.
- Degree from a recognized university;
- An equivalent combination of relevant education, training and experience
Language:
- Advanced level of English (oral, written, comprehension)
- Advanced level of Romanian (oral, written, comprehension)
Experience:
- Minimum of 12 months of relevant professional experience which includes:
- Experience in planning and delivery of property management/maintenance services or in managing properties or supervising construction jobs
- Experience in providing client services (liaising with internal and external clients) in an office environment
- Experience working with a range of computer applications
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- Knowledge of property management/maintenance techniques and principles
- Knowledge of Occupational Health and Safety principles
- Knowledge of contracting and procurement best practices
Competencies:
- Client focus
- Teamwork and Cooperation
- Attention to detail
- Thinking things through
- Adaptability and flexibility
- Initiative and action-orientation
- Professional integrity and discretion
Abilities:
- Effective Interactive Communication English – Oral and Written
- Ability to handle multiple demands and manage numerous files simultaneously
- Ability to prepare and manage a budget
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Degree from a recognized university in Property-related field (Civil, Electrical or mechanical engineering)
- Supervisory experience
- Experience working in an Embassy, Consulate, International Organization or government entity
- Experience working in an office environment providing administrative support
- Ability to work with SAP or with other financial software
- Fluency in French (written and oral)
Operational Requirements:
- Working hours: 37.5 hours per week, Monday to Friday
- Working environment: 100% on-site in the Embassy
- Must be able to work overtime as required (sometimes at short notice)
- Paid leave & vacation might be limited during the relocation season i.e. from June 15 until September 15
- Valid Romanian driver’s license for light vehicle
Job Description
Summary of Duties:
The Embassy of Canada to Romania, Bulgaria and the Republic of Moldova located in Bucharest, Romania is pleased to announce a staffing process for a Common Service Assistant (Property) at the LE-A2 level.
Under the supervision of the Common Services Officer (Property), the Common Service Assistant (Property) maintains a program for the maintenance, repair and upkeep of all crown-owned and leased properties; maintains working relations with appropriate suppliers and contractors; liaises with owners of leased properties on maintenance and repair work; determines the service requirements to meet the needs of the mission's properties; gathers data for the development of the property budget including payment of invoices and purchase of materials and consumables, manages the furniture inventory and performs other duties as required.
Area of Selection:
This selection process is open to candidates who, at the time of submitting an application, have the right to work and legally reside in Romania, who hold current documentation allowing them to work in Romania without restriction, who meet all the essential requirements and conditions of employment mentioned, and whose applications are received by the closing date.
Please note that the Embassy of Canada to Romania, Bulgaria and the Republic of Moldova does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
- Other conditions of employment:
Must meet the medical requirements as defined by the employer. Successful candidate(s) are required to undergo a medical evaluation.
How to Apply
You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BRLIN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
Important Notes
The Embassy of Canada to Romania, Bulgaria and the Republic of Moldova located in Bucharest, Romania is pleased to announce a staffing process for a Common Service Assistant (Property) at the LE-A2 level.
Under the supervision of the Common Services Officer (Property), the Common Service Assistant (Property) maintains a program for the maintenance, repair and upkeep of all crown-owned and leased properties; maintains working relations with appropriate suppliers and contractors; liaises with owners of leased properties on maintenance and repair work; determines the service requirements to meet the needs of the mission's properties; gathers data for the development of the property budget including payment of invoices and purchase of materials and consumables, manages the furniture inventory and performs other duties as required.
Area of Selection:
This selection process is open to candidates who, at the time of submitting an application, have the right to work and legally reside in Romania, who hold current documentation allowing them to work in Romania without restriction, who meet all the essential requirements and conditions of employment mentioned, and whose applications are received by the closing date.
Please note that the Embassy of Canada to Romania, Bulgaria and the Republic of Moldova does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
- Other conditions of employment:
Must meet the medical requirements as defined by the employer. Successful candidate(s) are required to undergo a medical evaluation.
How to Apply
You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BRLIN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
Important Notes
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates who succeeded all of the assessments.
- Please note that the Embassy of Canada to Romania, Bulgaria and the Republic of Moldova does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
- As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
- We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-BRLIN@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
- The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Romania, Bulgaria and the Republic of Moldova which might arise following the completion of this selection process.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
Company Description
Canada has very good bilateral relations with Romania. Our countries enjoy strong political ties, highlighted by our shared membership in many organizations including the Organization for Security and Cooperation in Europe (OSCE), la Francophonie, and as NATO allies. A number of important high level visits in 2011 and 2012 contributed to strengthening the political dialogue between Canada and Romania. The Minister of Foreign Affairs of Romania visited Canada in May, a delegation of Canadian Parliamentarians participated in the NATO Parliamentary Assembly in Bucharest in October 2011 and the Speaker of the House of Commons of Canada visited Romania in May 2012 with a delegation of Parliamentarians. Canada and Romania have established a strong legal framework to guide relations with a number of treaties in force, including a Double Taxation Avoidance Agreement, Extradition, Foreign Investment Protection and Promotion, Fisheries, Legal Assistance in Criminal Matters, and Social Security Agreements. Canada and Romania also enjoy strong cultural ties, thanks to a vibrant community totaling an estimatedCanadians of Romanian origin living mainly in the Montreal and Toronto areas. Approximately 2,000 Canadians live permanently in Romania and up toCanadians visited Romania in 2011. The interaction of the Romanian communities in Canada with their country of origin continues to enhance bilateral relations. In the fall of, the Canada-Romania friendship group was established in the Canadian Parliament. Bilateral trade between Canada and Romania reached $387.5 million in 2012. The stock of Canadian direct investment in Romania was $273 million at the end of 2011. Canadian firms have direct investments in mineral and petroleum exploration, in electronic and automobile manufacturing and in services.
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