Candidatul Ideal
We are seeking a part time (2 respectively 3 days /week) Front Desk Officer to join our team. In this role, you will provide administrative support to ensure the efficient operation of the office. You will be responsible for handling a variety of tasks that will support employees, and visitors. This position requires good organizational skills, attention to detail and communication skills.
Requirements:
- Proven experience in a similar role;
- Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Good knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- English is a must.
- Strong problem-solving skills and the ability to think critically.
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Responsibilities:
NOTE: The schedule for this position alternates as follows: one week includes Wednesday, Thursday, and Friday, one week consist of Thursday and Friday only.
- Assist with day-to-day office operations including managing incoming and outgoing communications (phone calls, emails);
- Maintain and organize office records, both digital and physical, ensuring proper filing and retrieval of documents as needed.
- Distributing mail or packages to the appropriate departments or individuals.
- Handling urgent or confidential correspondence with care and discretion.
- Monitor and maintain office supplies inventory; coordinate with suppliers to order new materials and manage deliveries.
- Scheduling and managing appointments or meetings.
- Assisting with travel arrangements for employees or guests (e.g., booking transport or accommodations).
- Being proactive in resolving issues that arise in the course of business.
NOTE: The schedule for this position alternates as follows: one week includes Wednesday, Thursday, and Friday, one week consist of Thursday and Friday only.
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About TotalSoft
Established in 1994, TotalSoft is one of the most important providers of business software systems (ERP, HCM, CRM, DM and BI) in Central Europe. TotalSoft is the preferred ERP solutions provider in Romania and one of the top 10 global providers of software solutions for the leasing industry.
TotalSoft’s top products, Charisma ERP, Charisma HCM are market leader products in Romania, with relevant references in 8 industries: financial services, retail, distribution, production, construction, agriculture, medical and services. Currently, TotalSoft has a team of +600 software specialists and projects in 41 countries on 4 continents.
