Document Controller

• Bachelor's degree in Business Administration, Engineering, Law or related field.
• Strong knowledge of document control principles, practices, and standards.
• Proficiency in document management software, such as Documentum, SharePoint, or similar systems.
• Excellent organizational skills with meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams and levels.
• Familiarity with legal terminology, contracts, and regulatory requirements.
• Ability to prioritize tasks, manage multiple deadlines, and work under pressure in a fast-paced environment.
• Analytical mindset with the ability to identify issues, analyze data, and propose solutions.
• Commitment to maintaining confidentiality, integrity, and professionalism in handling sensitive information.Proven experience in document control or records management, preferably in the construction or engineering industry.

• Organize, sort, and file letters, documents, and records in a systematic and accessible manner;
• Ensure ︁︀​︂︃︃​︁︂︇​︁︂︈the integrity, accuracy, and completeness of all project-related documentation;
• Coordinate and manage outgoing correspondence, ensuring timely and accurate communication with relevant stakeholders;
• Maintain and update logs and databases of incoming and outgoing correspondence, tracking statuses and actions taken;
• Categorize incoming and outgoing letters based on relevant topics;
• Assist in drafting contractual correspondence upon request from project management;
• Continuously monitor and follow up on ongoing issues and topics;
• Liaise with project teams, subcontractors, clients, and external stakeholders to facilitate document exchange and information sharing;
• Collaborate with various departments, including project management, engineering, procurement, and legal, to address document-related issues and requirements;
• Provide information and assistance in preparing variation orders and change requests;
• Aid in preparing Extension of Time for Completion documents, including gathering necessary supporting documentation such as weather reports and details of unforeseen conditions;
• Conduct research on relevant legal regulations and provisions;
• Analyze contractual documents to identify potential risks;
• Support management with ad-hoc requests related to contractual and legal matters, such as construction permits and liabilities.

• A vibrant and collaborative work environment where every day brings new and exciting challenges.
• Opportunities for professional growth and development in a dynamic and innovative setting.
• Competitive salary and comprehensive secondary benefits package.
• During the onboarding phase, our Document Controllers receive personalized support and guidance from experienced senior members of the team, ensuring a smooth transition and setting the stage for success in achieving daily tasks and objectives.

Green Consulting Services, founded in 2009, is dedicated to providing high-quality solutions for the construction industry. We specialize in claims and contract management with a focus on various project types, including onshore and offshore construction, metro, wind farms, water supply, wastewater infrastructure, roads, bridges, railways, and water treatment plants.

Our team of specialists has extensive experience in providing contractual and technical services, covering a wide range of contract types, including FIDIC, NEC, and bespoke contracts. We are well-equipped to assist you in all stages of dispute resolution, from negotiation to resolution tiers.

We understand that each client's needs are unique, and we take a collaborative approach to our work, working closely with our clients to develop tailored solutions that address their specific challenges and goals.

Whether you need support in claims management, dispute resolution, or achieving your project objectives, Green Consulting Services has the expertise and resources to help you succeed.