Ideal Candidate
Accounting or Finance degree or equivalent relevant experience in lieu of education.
A minimum of three years of total relevant experience in accounting or project management is required.
Proficiency in English, both written and spoken.
Demonstrate proficiency in effective verbal and written communication, negotiation, and conflict resolution skills.
Proven ability to multitask effectively, prioritizing tasks and meeting tight deadlines simultaneously.
Demonstrate the ability and willingness to work the necessary hours to meet deadlines and adapt to ever-changing priorities.
Organized with a keen eye for detail and a proactive approach.
Accurate, communicative, team player with strong interpersonal skills.
Excellent computer skills and a comprehensive understanding of Excel.
A minimum of three years of total relevant experience in accounting or project management is required.
Proficiency in English, both written and spoken.
Demonstrate proficiency in effective verbal and written communication, negotiation, and conflict resolution skills.
Proven ability to multitask effectively, prioritizing tasks and meeting tight deadlines simultaneously.
Demonstrate the ability and willingness to work the necessary hours to meet deadlines and adapt to ever-changing priorities.
Organized with a keen eye for detail and a proactive approach.
Accurate, communicative, team player with strong interpersonal skills.
Excellent computer skills and a comprehensive understanding of Excel.
Job Description
M.C. Dean seeks Facilities Analyst to work in Facilities Service Center. This position will report to Facilities Service Center Manager.
Responsibilities Include:
Lease Management –
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities.
Lease Renewals and Options Tracking. Landlord Communication.
Utility Management - accounts set up, payments plan, start/stop services.
Track lease termination, post-lease activities, security deposit tracking, and utility services deactivation.
Corporate Housing -
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities.
Payment automation and management, renewal/termination tracking with Project Lead and occupants.
Utility Management (if not included in the rent)
Contracts Management –
Understand the basic scope, schedule and cost of a contract and run it towards requirements.
Review vendor proposals and estimates to assess price reasonableness, scope compliance, schedule, and budget. Understand NTE (Non-Time and Materials) workflow if applicable.
Payments Management -
Track monthly lease payments, collect variable charges, track lease escalation, invoice coding, and approval.
Setup and automate lease and utility payments. Track exceptions. Collect backup for invoicing.
Review, audit and validate invoices submitted by vendors towards their corresponding contracts, SLA, pre-approved NTE/FFP
Understand Real Estate Tax tracking and payment, POL setup, Change Order, Payables invoice coding, and accrual GL reconciliation
Operations and Maintenance
New Service Setup - RFP, price and terms negotiation and establish SLAs .
Contractor Coordination - schedule, follow up, create PAs in POL.
Preventive Maintenance agreements management.
Internal services by divisions: contract management, charges review
External Subleasing (Tenant Management)
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities
Tenants’ communications include lease payments, renewals, terminations, O&M requests, post-lease activities, and tenant improvements.
Track revenue projection, post income in billing app, payments tracking and AR aging.
Accounting and Budgeting
Understand Facilities Service Center annual budget components. Set budget based on previous year’s O&M actuals, lease schedule, and depreciation schedule. Track actual vs budgeted monthly with status reporting.
Generate and review Facilities Job Cost report (monthly), track and document exceptions.
Set up new jobs in the CMS including WBS structure and Cost Code assignments
Setup budget, job number (CMS), and service center billing allocation of a new location added to the portfolio during the year.
RE Tax tracking and payment, and accrual GL reconciliation.
Security deposit reconciliations
Reporting and Analysis
Help prepare Facilities Service Center Monthly Status Report and present them to the SBU leads
Respond on-demand one-off reporting requests
New Office Setup – track and document various tasks comprising new office setup process from beginning to end
Office Closure/Relocation – track and document various tasks comprising new office setup process from beginning to end
Responsibilities Include:
Lease Management –
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities.
Lease Renewals and Options Tracking. Landlord Communication.
Utility Management - accounts set up, payments plan, start/stop services.
Track lease termination, post-lease activities, security deposit tracking, and utility services deactivation.
Corporate Housing -
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities.
Payment automation and management, renewal/termination tracking with Project Lead and occupants.
Utility Management (if not included in the rent)
Contracts Management –
Understand the basic scope, schedule and cost of a contract and run it towards requirements.
Review vendor proposals and estimates to assess price reasonableness, scope compliance, schedule, and budget. Understand NTE (Non-Time and Materials) workflow if applicable.
Payments Management -
Track monthly lease payments, collect variable charges, track lease escalation, invoice coding, and approval.
Setup and automate lease and utility payments. Track exceptions. Collect backup for invoicing.
Review, audit and validate invoices submitted by vendors towards their corresponding contracts, SLA, pre-approved NTE/FFP
Understand Real Estate Tax tracking and payment, POL setup, Change Order, Payables invoice coding, and accrual GL reconciliation
Operations and Maintenance
New Service Setup - RFP, price and terms negotiation and establish SLAs .
Contractor Coordination - schedule, follow up, create PAs in POL.
Preventive Maintenance agreements management.
Internal services by divisions: contract management, charges review
External Subleasing (Tenant Management)
Understand and analyze lease documents to extract basic terms and conditions, such as payment schedule, duration, pass-throughs, renewals, extensions, and landlord-tenant responsibilities
Tenants’ communications include lease payments, renewals, terminations, O&M requests, post-lease activities, and tenant improvements.
Track revenue projection, post income in billing app, payments tracking and AR aging.
Accounting and Budgeting
Understand Facilities Service Center annual budget components. Set budget based on previous year’s O&M actuals, lease schedule, and depreciation schedule. Track actual vs budgeted monthly with status reporting.
Generate and review Facilities Job Cost report (monthly), track and document exceptions.
Set up new jobs in the CMS including WBS structure and Cost Code assignments
Setup budget, job number (CMS), and service center billing allocation of a new location added to the portfolio during the year.
RE Tax tracking and payment, and accrual GL reconciliation.
Security deposit reconciliations
Reporting and Analysis
Help prepare Facilities Service Center Monthly Status Report and present them to the SBU leads
Respond on-demand one-off reporting requests
New Office Setup – track and document various tasks comprising new office setup process from beginning to end
Office Closure/Relocation – track and document various tasks comprising new office setup process from beginning to end
Company Description
MC Dean is a multinational corporation with headquarters in USA, which provides services in electrical, electronic and telecommunications. For more information about us please visit www.mcdean.com
