Executive Assistant

• Minimum 3 years of experience in an Executive Assistant or similar role.
• Proactive, dynamic, and adaptable, with a solution-oriented mindset.
• Excellent time management and multitasking skills to meet deadlines.
• Strong communication and teamwork abilities, with all levels of stakeholders.
• Skilled in delegation and ensuring timely project delivery.
• Proficient in collaborative tools (Teams, Zoom, Office Suite, etc.).
• Diplomatic, tactful, and professional in all interactions.
• Self-motivated with a forward-thinking approach.
• Fluent in English, both written and spoken.

• Provide direct support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Read, analyze, and distribute incoming communications and prepare accurate reports or responses as needed.
• Organize and facilitate meetings, including preparing agendas, recording minutes, and following up on action items.
• Track and manage multiple projects and deadlines to ensure timely completion.
• Oversee day-to-day office management, including guest experience and creating a welcoming work environment.
• Handle direct and indirect inquiries, providing timely responses or escalating them as appropriate.
• Utilize various software tools, such as spreadsheets and databases, to maintain and organize essential data.
• Manage sensitive and confidential information with discretion and professionalism.
• Prioritize tasks effectively and delegate when appropriate, ensuring alignment with organizational procedures.
• Foster positive relationships within the organization and with external partners, maintaining a professional and approachable demeanor.

The British School of Bucharest (BSB) is a leading international School, providing a comprehensive international education based on the National Curriculum for England and offers EYFS, Primary and Secondary schooling, with IGCSEs to A Levels.

BSB has offered, since the year 2000, a British education in Bucharest for children aged 2-18. It is a richly diverse learning community, with more than 650 students represented by over 50 nationalities. They benefit from an impressive pupil to teacher ratio and small class sizes, ensuring a personalised and highly supportive learning environment, offered by 100% English-speaking teachers.

BSB is the only British school in Romania rated as ‘excellent’ for both ‘the quality of pupils’ learning and achievements’ and the ‘quality of pupils’ personal development’, according to 2018 UK Independent Schools Inspectorate (ISI) report.