Personal Executive Assistant at Phoenix Games

Here at at Phoenix Games, we have a deep affection for our work. Games are our passion, and we work tirelessly to ensure that our industry knowledge matches our passion. We’re not the only ones though, and we’re hugely inspired by all the craftspeople who make games. However, passion alone is often not enough to overcome the formidable obstacles posed by the fiercely competitive f2p games market.

Studio Firefly is part of Phoenix, F2P Founders Unleashed.
Our singular purpose is to help entrepreneurs unleash their true potential. By acquiring studios, we unlock their untapped value, altering their economic landscape from day one to significantly boost profitability. Our experienced and dedicated team collaborates closely with studios of all sizes, guiding founders towards success. We provide the essential know-how, talent, and resources, enabling them to not only overcome the biggest industry challenges but also to excel.

What you will do
If you enjoy being the right-hand who is involved in a business’s internal operations and work closely with one of our founders, thrive in a fast-paced environment, and would love the adventure of providing top-notch remote assistance to an executive, this role could be the perfect fit for you.

This job will keep you constantly on your toes. The ideal candidate needs to be prepared for anything on any given day and to be able to approach the challenges with a "go-getter" and positive attitude, taking initiative and ownership of their role. It is vitally important that candidate has a knack for professionally and intuitively communication with a wide variety of people. In this role, it's imperative that the candidate is able to think on behalf of the Executive, analyze all the data in order to problem-solve and/or make sound decisions.

Key Responsibilities
☆ Provide comprehensive execution and support to the Executive, by managing schedules, appointments, and commitments:

• Review and ︁︀​︂︃︃​︈︁​︁︉︂prioritize tasks;
• Follow-up on to-do’s & action items;
• Schedule adequate focus time and book required meetings;
• Reschedule things where required due to travel and short-term conflicts;

☆ Act as a gatekeeper, managing communications and correspondence effectively:

• Monitor Slack & emails and generate tasks where appropriate;
• React to scheduling-related Slack & mail to make required schedule changes;

☆ Help set and review goals:

• Handle weekly reporting and check-ins;
• Help organize quarterly goals cadence;
• Report consolidation;
• Track and monitor major projects and relevant KPIs;

☆Logistical coordination:

• Coordinate and arrange travel itineraries, accommodations, and transportation;
• Coordinate and manage events, meetings, and appearances, and ensuring a smooth execution;

☆ General administrative tasks and ad-hoc requests as they may arise.

Who we believe would be a great Fit
As a passionate professional, you can handle the challenges of assisting the Executive with disciplinated day-to-day operations.

You possess a great ability to solve problems with ruthless attention to details and prioritization skills, extremely organized, able to handle the complexities and provide high level confidential support. You are also proactive, resourceful and able to manage a wide range of tasks with efficiency and a high degree of professionalism.

About you - Personal Executive Assistant profile
● Bachelor's degree in Business Administration/ Management/ Marketing or a related field preferred
● Minimum 2-3 years of experience in a Personal/Executive Assistant role, preferably within a small business environment with marketing exposure /or an equivalent combination of education and experience
● Strong organizational skills with the ability to multitask and prioritize effectively
● A solution-oriented mindset with a keen sense of business acumen
● Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organization as well as with the external providers/stakeholders
● Proficiency in English; German is a plus
● Ability to liaise with individuals at all levels, both internally and externally
● Proven ability to handle multiple projects and meet deadlines
● Strong interpersonal skills and higher emotional intelligence
● Strong work ethic, a sense of integrity, trustworthiness, and the ability to maintain a high level of confidentiality
● Good judgment with the ability to make timely and sound decisions
● Highly disciplined personality
● An assertive, self-motivate personality who radiates positivity and is willing to take on new challenges
● Proficient in using relevant software and technology for calendar management, communication, task organization
● Work collaboratively with other team members when needed to ensure seamless coordination and support
● Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a fast-paced environment
● Strong and firm commitment to daily work activities
● Strong sense of vision, strategy, and innovation
● Availability for occasional business trips is necessary

We offer:
● A collaborative and supportive work environment where your contributions are valued
● Opportunities for professional growth and development
● A competitive salary
● Private premium health insurance at Regina Maria
● Monthy benefits budget to use via Benefit Online app